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BYLAWS
Of the
COLORADO ASSOCIATION OF CERTIFIED CLOSERS, INC.
(A Statewide Association)
(Amended and fully
revised August, 2006)
ARTICLE I
Name
The name of the
organization shall be COLORADO ASSOCIATION OF CERTIFIED
CLOSERS, INC., a Colorado nonprofit, nonsectarian, and
nonpartisan corporation, hereinafter referred to as THE
ASSOCIATION.
As Amended August 14, 1999
ARTICLE II
Objectives
The objectives of
this organization shall be:
To promote the interest
of closing personnel employed in the offices of Lending
Institutions, Real Estate Firms, Title Insurance
Companies and allied businesses;
To elevate the standards
of persons in the closing profession;
To bring about a spirit
of cooperation and communication among closing
personnel;
To uphold the integrity,
dignity and responsibility of its members in their duty
to employers and clients;
To extend the
opportunities through educational programs designed to
increase the knowledge, skill and techniques of persons
in the closing profession.
ARTICLE III
Membership
Section 1.
Membership in THE ASSOCIATION shall consist of Active,
Associate, Affiliate, and Members At Large who are in
good standing with THE ASSOCIATION along with Honorary
Members as defined below.
An Active Member shall
be a person who is employed by a real estate firm
lending institution, title insurance company or allied
business who has a background as a Closer, Closing
Processor or Closing Supervisor and who subscribes to
the objectives of THE ASSOCIATION.
An Associate Member
shall be a formerly active member who is not presently
employed as a Closer, Closing Processor or Closing
Supervisor and who has paid dues each year since
termination of active membership.
An Affiliate Member
shall be presently employed in a related field but is
not eligible for Active or Associate member status.
Members at Large shall
be any professional in the industry, or related
industries, whose place of business is located within an
area without an ASSOCIATION Chartered Chapter. They
shall be entitled to benefits of membership in THE
ASSOCIATION upon approval by the Membership Committee
and upon payment of applicable dues.
An Honorary Member shall
be a person who has performed meritorious service for
THE ASSOCIATION and who has been selected by the
Executive Committee for such membership. They shall not
be required to pay dues.
As Amended August 14, 1999
An Associate, Affiliate,
and Member at Large may not hold an ASSOCIATION office
above that of Secretary or Treasurer.
Active, Associate,
Affiliate, Members at Large, Honorary Members and Past
Presidents shall be accorded all social privileges of
THE ASSOCIATION.
Section 2.
A member in good standing in a local chapter may
transfer from one chapter to another.
Section 3.
New chapters are to apply to THE ASSOCIATION for a
charter upon having a minimum of ten (10) members.
Section 4.
Should membership in a existing chapter decrease to less
than ten (10) members, time shall be allowed until March
1 of the ensuing year to increase membership to ten or
more. Said chapter having less than ten (10) members as
of March 1 of said ensuing year shall then send their
charter to the President of THE ASSOCIATION, pending
cancellation.
Should this occur, the
remaining members may elect to unite with another
chapter while seeking sufficient qualified persons to
bring their membership up to or exceed the minimum as
specified herein.
Upon attaining the
minimum number, or exceeding it, of qualified members,
application may then be made for reinstatement to active
status, up to March 1 of the ensuing year.
ARTICLE IV
Dues
Section 1.
Membership dues shall be required amounts for THE
ASSOCIATION and the American Escrow Association. The
dues for all Active, Associate, Affiliate and Members at
Large shall be payable at the August quarterly meeting
for the fiscal year. Dues for members joining a chapter
throughout the year shall be payable at the following
quarterly meeting. Dues for Members At Large shall be
determined by the Board of Directors at the Annual
Business Meeting. If no action is taken thereon at such
meeting, the dues shall remain the same. Dues for
Members At Large shall be payable upon application for
membership.
Section 2.
A member is in good standing only when dues are paid to
THE ASSOCIATION. A member whose dues are not paid shall
not be included in THE ASSOCIATION roster.
ARTICLE V
Professional Designation
Section 1.
The Professional Designations of THE ASSOCIATION shall
be Certified Loan Closer, Certified Real Estate Closer,
Senior Certified Real Estate Closer, and Senior
Certified Loan Closer. The Professional Designations
shall be awarded in accordance with the requirements of
the Professional Designation Committee, as approved by
THE ASSOCIATION Board of Directors.
As
Amended August 4, 2001
ARTICLE VI
Fiscal Responsibility
Section 1.
The fiscal year shall commence on the first day of June
and shall end on the 31st day of May.
Section 2.
An auditing committee of three (3) members shall be
selected at the February meeting who shall audit the
Treasurer’s records within thirty (30) days after the
close of the Treasurer’s term of office and shall report
to THE ASSOCIATION at the next regular meeting.
ARTICLE VII
Officers
Section 1.
The Officers of THE ASSOCIATION shall be a President,
President Elect, First Vice President, Second Vice
President, Recording Secretary, Treasurer, Immediate
Past President and Corresponding Secretary. The
Corresponding Secretary shall be appointed by the
President. Other elected officials of THE ASSOCIATION
shall be a Colorado Director, an Alternate Colorado
Director, five Colorado Delegates and five Alternate
Delegates to the American Escrow Association.
Section 2.
The term of office shall be one year and shall start
immediately following installation during the Annual
Conference for the President and President Elect. All
other officers shall start immediately following the
fiscal year, except for the AEA Director and Alternate
Director.
Officers may serve a
maximum of two consecutive years in any one office.
President and President Elect shall serve only one year.
No limitation shall be placed on the number of terms for
Colorado Delegates and Alternates to AEA.
The AEA Director and AEA
Alternate Director shall be elected for a two-year term
and their term of office shall run from August 1 to
August 1.
As
Amended May 15, 2003
Section 3.
Active Members, who are members in good standing, shall
be eligible to hold any office. An Associate, Affiliate,
or Member at Large in good standing may hold the office
of Secretary, Treasurer, AEA Director, or AEA Alternate
Director. Honorary Members may not hold office.
As Amended August 4, 2001
Section 4.
An Officer may be removed from his or her office, for
cause, by a majority vote of the members of the
Executive Committee. In the event an Officer misses more
than three (3) successive meetings of any combination of
Executive Committee meetings or ASSOCIATION meetings
during his or her term, such Officer will be deemed to
have resigned from his or her office. The Executive
Committee may ignore the requirement for attendance if
there are extenuating circumstances and allow the
Officer to continue in office.
If any Officer shall be
removed pursuant to this Section, he or she shall be
notified immediately by the President in writing and the
vacancy shall be filled in according with Section 4 or
5, as applicable, of Article VII.
As Amended August 14, 1999
ARTICLE VIII
Nominations and Elections
Section 1.
At the November meeting, THE ASSOCIATION shall elect a
nominating committee which shall consist of one member
from each chapter, who shall then elect a Chair(s),
prepare a slate of one or more candidates for each
office and for the positions of Colorado Director and
Alternate Director to AEA, such slate to be announced at
the February meeting.
Section 2.
Nominations may also be made from the floor at THE
ASSOCIATION Annual Business Meeting.
Section 3.
Elected officials shall be elected by written ballot,
except in the case of one nominee when voting may be
viva voce, at THE ASSOCIATION Annual Business Meeting.
Section 4.
The installation of Officers shall take place at THE
ASSOCIATION Annual Conference.
In the event a special
election is held due to the resignation or removal of
any Officer, the person elected to fulfill the remainder
of the term shall be installed immediately after such
election.
Section 5.
Any vacancies among the elected officials, except the
office of President, President Elect, and Colorado
Director to AEA, shall be filled by a majority vote of
THE ASSOCIATION Board of Directors voting thereon by
ballot. THE ASSOCIATION Executive Committee shall have
the authority to make temporary appointments to fill
such vacancies, except in the office of President,
President Elect, and Colorado Director to AEA, for the
interim between meetings of THE ASSOCIATION Board of
Directors, provided a regular or specially called
meeting of THE ASSOCIATION Board of Directors is not to
be held within thirty (30) days of the date when the
office is declared vacant.
Section 6.
At the February meeting, THE ASSOCIATION shall receive
nominations from the floor for the five positions of
Colorado Delegate and the five positions of Colorado
Alternate Delegate to the American Escrow Association
Annual Business Meeting and Conference. An election
shall follow by written ballot, except in the case when
voting may be viva voce. Only Active Members who are in
good standing shall be eligible for election.
ARTICLE IX
Duties of Elected Officials
Section 1.
The President shall be the presiding officer at all
meetings of THE ASSOCIATION, of the Executive Committee
and the Board of Directors.
Section 2.
The President Elect shall perform the duties of the
President in the absence of the President or upon the
inability of the President to perform the duties of the
office. In the event the President is unable to resume
the duties of the office, the President Elect shall
succeed to the office of the President and shall serve
the remaining portion of the current term of office, and
continue to serve the following year, the year for which
elected. The President Elect shall serve as the Annual
Conference Chair and shall act in an advisory capacity
to host chapters for ASSOCIATON meetings.
Section 3.
The First Vice President shall perform the duties of the
President in the absence of both the President and
President Elect. It shall be the specific duty of the
First Vice President to assist the President in every
way possible and to act as representative of the
President when requested. The First Vice President shall
serve as chair of the Program Education Committee.
As
Amended August 18, 2006
Section 4.
The Second Vice President shall perform the duties of
the President in the absence of the President, President
Elect, and the First Vice President. The Second Vice
President shall serve as chair of the Chapter
Organization and Membership Committee.
Section 5.
The Recording Secretary shall take and transcribe the
minutes of the proceedings of the Executive Committee
meetings, THE ASSOCIATION Board of Directors meetings
and THE ASSOCIATION Annual Business Meeting. The
Recording Secretary shall prepare drafts of all minutes
for THE ASSOCIATION President and Parliamentarian to
review and approve before they are prepared for
distribution.
Section 6.
The Treasurer shall collect all monies belonging to THE
ASSOCIATION and shall deposit the same in a bank(s)
selected by THE ASSOCIATION Executive Committee. The
Treasurer shall obtain a surety bond for an amount equal
to the greatest monthly balance of the preceding year,
the premium for this bond to be paid by THE ASSOCIATION.
The Treasurer shall act as the Corporate Registered
Agent for THE ASSOCIATION.
Section 7.
The Corresponding Secretary shall conduct the
correspondence of THE ASSOCIATION, under the direction
of THE ASSOCIATION President.
Section 8.
The Colorado AEA Director shall attend all AEA meetings
for THE ASSOCIATION, and report on any changes or
activity to the Board of Directors at the next Quarterly
or Annual Business Meeting.
Section 9.
The Colorado AEA Alternate Director shall perform the
duties of the Colorado AEA Director in the absence of
the AEA Director.
Section 10.
THE ASSOCIATION officers holding the office of
President, President Elect, First Vice President, Second
Vice President, Secretary, and Treasurer may not at the
same time hold the office of Chapter President.
ARTICLE X
Meetings
Section 1.
Regular meetings shall be held four times each year; in
May, August, November and February, unless otherwise
ordered by THE ASSOCIATION or by the Executive
Committee.
Section 2.
The May meeting shall be the Annual Business Meeting
each year. The date and place shall be determined by the
Board of Directors and it shall be the purpose of the
Annual Business Meeting to:
Receive reports of the
officers and chairs for the preceding year, act on
recommendations, resolutions and other business
presented, elect officers for the ensuring term and
adopt a budget for the ensuing year.
As Amended August 14, 1999
ARTICLE XI
Board of Directors
Section 1.
The officers, the Immediate Past President, all past
presidents who are active members, the President of each
member chapter or duly authorized representative, two
Delegates from each member chapter, the chair(s) of
Standing Committees, the Colorado Director to the
American Escrow Association, Parliamentarian, and the
Corresponding Secretary shall constitute THE ASSOCIATION
Board of Directors.
As Amended August 4, 2001
Section 2.
THE ASSOCIATION Board of Directors shall:
Transact the business of
THE ASSOCIATION at all of THE ASSOCIATION meetings;
Establish major
administrative policies governing the affairs of THE
ASSOCIATION;
Devise and implement
measures for the growth and development of THE
ASSOCIATION consistent with its purposes;
Decide upon the date and
place for THE ASSOCIATION Annual Business Meeting and
Annual conference;
Contract for services as
needed;
Determine the method of
auditing the records of THE ASSOCIATION;
Establish committees as
necessary.
ARTICLE XII
Executive Committee
Section 1.
The President, the President Elect, the First Vice
President, the Second Vice President, the Recording
Secretary, the Corresponding Secretary, the Treasurer,
Immediate Past President shall constitute the Executive
Committee, and shall have the power to act for the Board
of Directors between meetings of the Board and shall
report any action to the Board.
Section 2.
It shall be the duty of the Executive Committee to
ratify appointments of standing committee chairs and
other appointments where approval is required.
Section 3.
A Parliamentarian may be appointed by the President,
subject to the approval of the Executive Committee, who
shall serve at all meetings of THE ASSOCIATION, shall
attend meetings of the Executive Committee and the Board
of Directors and shall serve with vote.
Section 4.
The results of a vote of the Executive Committee, in any
form (ie. telephone, email, fax), must be transcribed
into written form and attached to the minutes of the
next scheduled Executive Committee Meeting. Such vote
shall have the force and effect of a vote taken at a
meeting.
As
Amended May 15, 2003
Section 5.
A majority of the members of the Executive Committee
shall constitute a quorum of that body.
ARTICLE XIII
Standing Committees
Section 1.
The Standing Committees of THE ASSOCIATION shall be:
Advisory Committee of Past Presidents; Affiliate
Liaison; Annual Conference; Bylaws and Policies and
Procedures; Chapter Organization and Membership; THE
ASSOCIATION Newsletter; Colorado Association of REALTORS
Liaison (CAR); Colorado Association of Mortgage Brokers
(CAMB); Colorado Housing Council Liaison (CHC); Colorado
Mortgage Lenders Association Liaison (CMLA); Education;
Finance; Land Title Association of Colorado Liaison (LTAC):
Government Affairs; Newspaper Correspondent; Policies
and Procedures; Professional Designation; Program; and
Ways and Means; and Website.
As
Amended August 18, 2006
Section 2.
Committee chairs shall be appointed for a term of one
year, may be re-appointed but may not serve more than
three (3) consecutive years as chair of the same
committee.
Section 3.
Active, Associate, Affiliate and Members At Large may
serve as chair(s) of the standing committees.
Section 4.
All standing committee chairs shall serve with one vote,
except for any chair already entitled to vote by virtue
of holding an elected office, the duties of which
include chairing a standing committee. In the case of
co-chairs, only one vote shall be allowed for the
committee.
As
Amended August 4, 2001
ARTICLE XIV
Duties of Local Chapters
Section 1.
It shall be the duty of every local chapter to send to
the President, the Corresponding Secretary and the
Treasurer, the names and addresses of all chapter
officers within ten (10) days after their election and
the names and addresses of all standing committee
chair(s) within the (10) days after their appointment.
Section 2.
They shall pay to the Treasurer of THE ASSOCIATION the
required annual dues for THE ASSOCIATION and the
American Escrow Association in accordance with Article
IV, Section 1.
The dues shall be
accompanied by a list of all Active, Associate,
Affiliate and Honorary Members including their
addresses.
ARTICLE XV
Voting Body
Section 1.
The voting body shall consist of THE ASSOCIATION Board
of Directors or in their absence their alternates. (See
Article XI, Section 1)
Section 2.
All Past Presidents, who are members in good standing,
have the right to vote at any general board meeting, at
the annual business meeting, or at any special meeting
of THE ASSOCIATION. The quorum shall not be changed
based on these voting privileges. If a quorum is not met
at any meeting and there are Past Presidents, who are
members in good standing, present without a defined
position on the Board, no more than two of the Past
Presidents may complete the quorum count.
As
Added August 4, 2001
Section 3.
A quorum of THE ASSOCIATION regular meeting shall be
one-third of the voting body. (See Article XI, Section
3)
As
Amended August 4, 2001
ARTICLE XVI
Member of American Escrow Association
Section 1.
Duties of THE ASSOCIATION to the American Escrow
Association shall be as follows:
To elect the Director,
the Alternate Director, five (5) Delegates and five (5)
Alternate Delegates to represent THE ASSOCIATION in all
affairs involving the AEA.
It shall be the duty of
THE ASSOCIATION President to deliver to the AEA
Director, the names and addresses of all THE ASSOCIATION
officers and chairs within the (10) days after their
election and appointment, who shall then forward said
list to AEA.
It shall be the duty of
THE ASSOCIATION Treasurer to remit national dues with a
membership roster to AEA and all other monies due AEA as
provided by its guidelines.
ARTICLE XVII
Parliamentary Authority
Section 1.
The rules of parliamentary practice comprised in
Robert’s Rules of Order Newly Revised shall govern all
proceedings of THE ASSOCIATION, the Board of Directors,
and the Executive Committee, subject to such special
rules as have been or may be adopted, and insofar as
they are not inconsistent with these bylaws.
ARTICLE XVIII
Amendments
Section 1.
These bylaws may be amended by THE ASSOCIATION at any
regularly scheduled meeting by a two-thirds vote.
Section 2.
All proposed amendments shall be sent in writing to the
President of each local chapter to be presented to its
membership at least forty-five (45) days before they are
to be voted upon.
ARTICLE XIX
Dissolution
Section 1.
THE ASSOCIATION shall be nonsectarian, nonprofit and
nonpartisan.
Section 2.
Upon the dissolution, abandonment or termination of any
member chapter, no income, contribution or other revenue
or funds shall inure to the benefit of any individual.
The Executive Committee shall, after paying or making
provision for the payment of all liabilities of that
member chapter, dispose of all assets of the chapter by
giving them to charity.
Section 3.
Upon the dissolution, abandonment, or termination of THE
ASSOCIATION, no income, contribution or other revenue or
funds shall inure to the benefit of any individual. The
Executive Committee shall, after paying or making
provision for the payment of all liabilities of THE
ASSOCIATION, dispose of all assets of THE ASSOCIATION by
giving them to charity.
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